Letter Writing Template
This letter writing template teaches the six parts of a formal letter. It has labeled boxes for the heading, inside address, greeting, body, closing and signature, in the order they are written, plus fields for who the letter is to and why.
- Grade Level
- K to Grade 5
- Pages
- 1
- Formats
- PDF, Google Docs, Word
- Paper Size
- US Letter and A4
- Checked By
- Milo, Classroom Teacher
- Last Updated
- October 2026
Letter Writing Template Example
A 4th grader's letter to the principal, with all six parts of a formal letter in order.
What's in the Letter Writing Template
Heading and Inside Address
Side-by-side boxes for the writer's address and date, and the reader's name and address.
Greeting and Body
A ruled box for the greeting and a larger one for why you are writing and what you hope for.
Closing and Signature
Two ruled boxes side by side to end the letter, plus fields for name, reader and purpose.
Editable Versions
Type into the Word, Google Docs or PDF file, or print it to fill in by hand. US Letter or A4.
How to Use the Letter Writing Template
Choose a Reader
Students fill in who the letter is to and why they are writing, such as a principal, an author or a business.
Write the Addresses
In the top boxes, students write their own address and the date, then the reader's name and address.
Add the Greeting
Students write a polite greeting, such as Dear Ms. Gomez, that names the reader.
Write the Body
Students say why they are writing, give their reasons and tell what they hope will happen.
Close and Sign
In the last two boxes, students write a closing such as Sincerely, then sign the letter with their name.
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